Publicity Coordinator Burbank, CA, USA

October 22, 2024

Industry: Private

Employment Type:- Full Time

Work Hours:- 8 Hours

Locations:- USA

Full Job Description:-

Job Description:

Walt Disney Studios Motion Picture Marketing is a dynamic, results-driven marketing team responsible for positioning films and streaming content released by Disney (live action), Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, and 20th Century Studios. This organization oversees the Studios’ global marketing strategy encompassing creative, media, digital, international, promotions, publicity, research, special events, and synergy, and handles some the most valuable film brands and franchises of all time. Thanks in large part to the efforts of the marketing team, the Walt Disney Studios has set numerous records at the box office, including being the first and only studio to surpass $3 billion domestically and $7 billion globally in a calendar year, milestones it has achieved twice.

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Responsibilities:

Provide overall support to Awards Team
Partner and work extensively with internal departments to provide and/or receive necessary information, materials, approvals, updates, etc.
Maintain awards team distribution lists and general office documents
Update campaign-specific awards documents while ensuring awards team information is populated into Riley and Weekly Snapshot
Assist with decks and reports for filmmaker and exec meetings as needed
Oversee event transportation and logistics and book cars for awards events (awards Q&A, press activity, ceremonies, events, etc.)
Maintain master schedule and coordinate logistics leading into and onsite for awards events including Q&As, receptions, ceremony, industry events, etc.
Book screening rooms, handle DCP requests and manage screenings for awards press, guilds and voting groups (working with Specialist who handles invites)
Responsible for working events including screenings and awards shows.
Track budget spend across the awards team and work with Procurement and Finance to process invoices and submit vendors on behalf of the team (publicity and creative).
Handle meeting coordination details including logistics, preparation, invitations and other materials.
Responsible for meeting agendas, notes, and recap memos (prepare, circulate, and archive)
Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook, sending emails and coordinating materials.
Screen and flag important incoming emails to appropriate team members.
Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner.
Assist with uploading content for submissions (Specialist to take the lead with Debut access)
Support Directors calendar as needed

Basic Qualifications:

Bachelor’s degree
1+ year of cumulative relevant work experience
Demonstrated interest in awards and publicity, ideally with relevant education and/or internship experience.
Excellent communication skills, both written and oral
Strong organizational, analytical, and problem-solving skills
Ability to maintain an efficient office, files, database, and information
Ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to be proactive and resourceful, make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion.
Anticipate needs of Director and manage office time efficiently.
Detail oriented with the ability to maintain professionalism under pressure
Proficient in Outlook, Keynote, PowerPoint, Word, and Excel
Experience working within the entertainment industry highly desirable