Executive Administrative Assistant to Vice Presidents

October 19, 2024

Industry: Private

Employment Type:- Full Time

Work Hours:- 8 Hours

Locations:- USA

Full Job Description:-

Description

You Lead the Way. We’ve Got Your Back. At American Express, you become part of a global and diverse community with a commitment to back our customers, communities, and each other. You’ll learn and grow as we help you create a unique and meaningful career journey with benefits, programs, and flexibility that support you personally and professionally. The Executive Administrative Assistant will provide administrative support to three Vice Presidents in Controllership, requiring comprehensive organizational, interpersonal, and prioritization skills. You will need to be proactive in anticipating multi-disciplinary needs and be able to work in a dynamic, fast-paced environment with multiple priorities.

Company Culture and Environment

American Express values integrity, collaboration, and inclusivity, ensuring that everyone feels seen and heard. The company fosters a positive work culture where team members can thrive and contribute actively.

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Career Growth and Development Opportunities

The company prioritizes the personal and professional growth of its employees, offering career development and training opportunities. You will have the chance to be an embedded, contributing member of the team that adds to the company’s success.

Detailed Benefits and Perks

Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite, or virtual arrangements
20 weeks paid parental leave for all parents
Free access to global on-site wellness centers
Free and confidential counseling support
Career development and training opportunities

Compensation and Benefits

Salary Range: $24.05 to $48.10 hourly. The above represents the expected hourly pay range for this job requisition, considering location, experience, and other job-related factors.

Why you should apply for this position today

Joining Team Amex means contributing to a company that values integrity, inclusivity, and personal growth. This is an opportunity to work in a dynamic environment while making a meaningful impact alongside a dedicated team.

Skills

Previous experience with a wide range of administrative tasks
Excellent organizational, administrative, and interpersonal skills
Calendar management and coordination of complex meetings
Planning and arranging domestic and international travel
Strong integrity in handling confidential information
Initiative and capability to work with minimal supervision
Strong written and verbal communication skills
Attention to detail and timely follow-up
Ability to prioritize multiple tasks proactively
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint

Responsibilities

Act as a point of contact for leaders in a professional manner
Organize and maintain calendars
Prepare for meetings, including logistics and coordination
Support new colleague onboarding
Prepare and process expense reports
Provide detailed itineraries for trips
Process SAP Ariba Buyer orders and other invoices
Liaise with IT helpdesk for technical support
Support special ad hoc projects as assigned

Qualifications

Previous experience with administrative tasks
Excellent organizational and interpersonal skills
Strong integrity and ability to handle confidential information
Initiative and capability to work with minimal supervision

Education Requirements

High school diploma or equivalent required

Education Requirements Credential Category

High school diploma

Experience Requirements

Minimum of 3 years of experience in an administrative support role
Experience in handling confidential information is preferred

Why work in New York, NY

New York City offers a vibrant culture, diverse opportunities, and a robust professional environment. It is a hub for innovation and creativity, providing a dynamic lifestyle with access to world-class amenities, entertainment, and networking opportunities.